SOURCE | Supply Chain Analytics

04

Compliance Document Tracking

Automated document management and regulatory compliance

What Is It?

Compliance Tracking involves monitoring and ensuring that suppliers adhere to specific industry regulations, legal requirements, and organizational standards throughout the supply chain.

  • Establishing compliance criteria - Defining standards and requirements
  • Assessing supplier activities - Monitoring adherence
  • Using data analytics - Evaluating compliance levels automatically
  • Managing documentation - Tracking certificates and records

Business Objectives

Risk Mitigation

Reducing the risk of legal penalties, reputational damage, and supply chain disruptions.

Standardization

Standardizing processes and policies to ensure consistent compliance across all suppliers.

Ethical Supply Chain

Upholding ethical practices, sustainability, and corporate responsibility.

Common Document Types

Certificate of Analysis (COA)

Formal laboratory document detailing results of analyses

Technical Data Sheet (TDS)

Comprehensive product specifications and composition

Safety Data Sheet (SDS)

Occupational safety and health information

Automated Compliance Check Process

Document Upload
→
OCR Extraction
→
NLP + ML Processing
→
Compliance Check
→
Accept/Review

Key Processing Steps:

  • OCR - Extract text, handwriting, and data from scanned documents
  • NLP - Map terminology, verify mandatory information, confirm signatures
  • Validation - Check parameters against specifications

Analytics Methods

Data Mining

Uncovering patterns indicating non-compliance

ML Classification

Categorizing activities as compliant or non-compliant

Natural Language Processing

Analyzing contracts, audit reports, regulatory documents

OCR Services Available

Cloud

Google Cloud Vision, Amazon Textract, Azure Form Recognizer

Specialized

ABBYY, Kofax

Open Source

Tesseract OCR

Key Performance Indicators

Compliance Rate

% of suppliers meeting standards

Cost of Compliance

Expenses for managing compliance

Supplier Risk Profile

Accuracy of risk profiles

Related Use Cases

Supplier Risk Analysis Raw Materials Quality Supplier Performance
All SOURCE Cases

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